REGULAR BOARD OF EDUCATION MEETING – April 8, 2013
Brian Rindt called the regular meeting of the Board of Education of Mission Valley USD #330 to order at 7:00 p.m. in the board conference room in Eskridge, Kansas. Board members present were Bruce Schlesener, Jim Browning, Brian Rindt, Terry Fanning, Rex Kraus and Ranee Seastrom. Jim Rudeen was absent. The superintendent and board clerk also attended.
Terry Fanning moved, seconded by Ranee Seastrom, to adopt the agenda with the following amendments: Move Receive Item VIII. A. Forensics Trip proposal up to Action Item VII. A1; Move Action Item VII. A. HACCP Operating Procedures to Item VII. A2; Add Action Item VII. E. KASB Annual Membership dues and fees; and Add Receive Item VIII A. HVAC consultation and assessment proposal. Motion passed 6 to 0.
Rex Kraus moved, seconded by Terry Fanning, to approve the consent agenda as presented. Motion passed 6 to 0.
Items in the consent agenda that were approved include: approval of minutes of the March 11, 2013 regular board meeting; approval of clerk’s report and treasurer’s report as presented; approval of warrants in the amount of $198,487.24; approval of extra duty payroll in the amount of $1,197.50; approval of transfers from the general fund to the at risk fund in the amount of $15,000.00 and from the general fund to the vocational education fund in the amount of $15,000.00; acceptance of retirement from Dixie Riley effective June 1, 2013 and re-employment as secretary effective August 1, 2013; and approval of written administrators reports as presented.
Jim Browning moved, seconded by Rex Kraus, to approve the request from Denise Gilligan to allow four students and two sponsors to attend the National Forensics tournament in Philadelphia, PA from May 23, 2013 through May 27, 2013. Estimated cost is $4520.00. Students are Haley Willard, Sadie Boline, Samantha Unruh, and Jayden Blodgett. Sponsors are Ms. Gilligan and Casey Cochran. The Board also agreed to allow the two alternates, Cassidy Wines and Jennifer Coats, to attend should they become eligible to compete prior to the tournament. The maximum trip cost including the two alternates would be $6,260.00. Motion passed 6 to 0.
Terry Fanning moved, seconded by Rex Kraus, to amend the HACCP-Based Standard Operating Procedure #22 to include “Red meat” in the list of food products or ingredients that have been known to cause allergic reactions. Motion passed 6 to 0.
Terry Fanning moved, seconded by Ranee Seastrom, to approve the HACCP (Hazard Analysis Critical Control Point) Plan as presented with the additions of SOP #22 (as amended) and SOP #23. Motion passed 6 to 0.
Jim Browning moved, seconded by Ranee Seastrom, to approve the publication notice for amending the 2012-13 At-Risk fund budget; and to hold a special meeting for the purpose of a hearing regarding the proposed amendment on Monday, May 13, 2013 at 6:45 p.m. Motion passed 6 to 0.
Terry Fanning moved, seconded by Jim Browning, to approve the technology purchases as presented from the Capital Outlay budget. Items include: 50 Ipads for K-2 classrooms at $23,950; 340 Chromebooks for 3-6th grade classrooms and all 7-12th grade students at $93,186.00. Motion passed 6 to 0.
Rex Kraus moved, seconded by Bruce Schlesener, to approve the business course descriptions for 2013-14 as presented. Motion passed 6 to 0.
Bruce Schlesener moved, seconded by Terry Fanning, to approve the KASB Legal Services fees in the amount of $1,650.00 and the 2013-14 annual membership dues in the amount of $7,270.00. Motion passed 6 to 0.
Eric Hethcoat from Latimer Sommers & Associates, P.A. and Darrin Godfrey from Energy Management & Control Corporation (EMC²) made a proposal to assess our heating and cooling system and provide consultation services to our Board regarding our HVAC system. The board asked them to provide an estimate for their services.
Rex Kraus moved, seconded by Terry Fanning, to approve the Bud Weems Memorial Guideline changes as presented and recommended. Motion passed 6 to 0.
Service and supply bids for the 2013-14 school year were sent to vendors on March 25, 2013. A list of vendors for each bid was reviewed by the Board. The bids will be considered at the May, 2013 board meeting.
The 2012-13 Annual Wellness Council report and list of guideline changes was presented to the board for review and consideration at the May, 2013 board meeting.
The superintendent updated the board on current legislative action concerning school finance and other education issues.
The superintendent updated the board on current year budget estimates and ending cash balances.
Project estimates from HTK Architects were discusses. The board directed the superintendent to obtain more defined estimates for some of the projects before proceeding any further on a bond proposal.
Results from the April 2, 2013 general election for school board member positions were as follows: Position No, 4, Sub District 1 – Bruce A. Schlesener; Position No. 5 – Sub District 2 – James K. Rudeen; Position No. 6, Sub District 3 – Shelly Widau.
Administrators gave building and program reports.
Brian Rindt moved, seconded by Rex Kraus, to go into executive session at 8:55 p.m. to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individuals to be discussed, and that they return to open session in the same room at 9:00 p.m. Motion passed unanimously. The superintendent, Charlie Chesmore, and Bill Clark also attended.
The meeting reconvened in open session at 9:00 p.m.
Rex Kraus moved, seconded by Ranee Seastrom, to accept the following recommendations: Resignation from Denise Gilligan as English teacher effective the end of the 2012-13 school term; Resignation from Daniel Baldwin as 6th grade teacher effective the end of the 2012-13 school term; transfer of Joy Ferdinand from 5th grade teacher to 3rd grade teacher effective with the 2013-14 school year; employment contract with Kristi Kemp as 5th grade teacher effective with the 2013-14 school year; and employment contract with Melissa Troutman as 6th grade teacher effective with the 2013-14 school year. Motion passed 6 to 0.
Rex Kraus moved, seconded by Ranee Seastrom, to offer two-year contracts to the following administrators: Braden S. Anshutz – superintendent – 12 months per year from July 1, 2013 to June 30, 2015; P. Charles Chesmore – 7-12 Junior High and High School principal – 10 ½ months per year from August 1, 2013 to June 15, 2015; William J. Clark – K-6 principal and Special Services Director – 10 ½ months per year from August 1, 2013 to June 15, 2015. Salaries will be determined at a later date. Motion passed 6 to 0.
Brian Rindt moved, seconded by Rex Kraus, to go into executive session at 9:05 p.m. to discuss employer-employee negotiations in order to protect the district’s right to the confidentiality of its negotiating positions and the public interest in negotiating a fair and equitable contract, and that they return to open session in the same room at 9:30 p.m. Motion passed unanimously. The superintendent, Charlie Chesmore, and Bill Clark also attended.
The meeting reconvened in open session at 9:30 p.m.
Terry Fanning moved, seconded by Rex Kraus, to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 9:30 p.m.