REGULAR BOARD OF EDUCATION MEETING – July 21, 2014
Vice-President Ranee Seastrom called the regular meeting of the Board of Education of Mission Valley USD #330 to order at 7:00 p.m. in the board conference room in Eskridge, Kansas. Board members present were Brian Rindt, Rex Kraus, Jon Deters, Jim Rudeen, and Ranee Seastrom. Jim Browning was absent. The superintendent and board clerk also attended.
Rex Kraus moved, seconded by Jon Deters, to adopt the agenda as presented. Motion passed 5 to 0.
Jim Rudeen nominated Ranee Seastrom for President. Jim Rudeen moved, seconded by Brian Rindt, to cease all nominations and cast unanimous ballots for Ranee Seastrom for President. Motion passed 5 to 0.
Brian Rindt nominated Rex Kraus for Vice President. Brian Rindt moved, seconded by Jon Deters, to cease all nominations and cast unanimous ballots for Rex Kraus for Vice-President. Motion passed 5 to 0.
Brian Rindt nominated Jon Deters for Government Relations Officer. Brian Rindt moved, seconded by Ranee Seastrom, to cease all nominations and cast unanimous ballots for Jon Deters as Government Relations Officer. Motion passed 5 to 0.
Rex Kraus moved, seconded by Brian Rindt, to appoint Bev Clark as board clerk, Anita Walker as Board Treasurer, and Tasha Raine as Deputy Clerk. Motion passed 5 to 0.
Rex Kraus moved, seconded by Jim Rudeen, to approve all board appointments and organizational actions for the 2014-15 school year as presented. Motion passed 5 to 0. Designations are as follows:
Official Depository Flint Hills Bank of Eskridge
Official Depository – Active Funds 1st National Bank of Harveyville
Bank Reconciliations Ethel Neeland
School activity fund executor William Clark – MV Elementary
Charlie Chesmore - MV JH & HS
Brett Fenton – Mission Valley K-12
Truancy officers William Clark – Mission Valley Elementary
Charlie Chesmore – Mission Valley JH & HS
Brett Fenton – Mission Valley K-12
Official School attorney Legal assistance from KASB
Official Newspaper Wabaunsee County Signal-Enterprise
Hearing officer free/reduced meal Braden Anshutz
Child Nutrition Representative Bev Clark
KPERS Designated Agent Bev Clark
Mileage reimbursement rate 56 cents per mile
Freedom of information officer Braden Anshutz
Custodian of Records Bev Clark- Board and central office records
William Clark-MV K-6 Elementary
Charlie Chesmore – MV 7-12 JH & HS
Brett Fenton – Mission Valley K-12
Privacy Official/contact person Braden Anshutz
Title IX contact person Braden Anshutz
Sexual Harassment contact Braden Anshutz
Homeless Liaison Braden Anshutz
403(b) Plan Manager Bev Clark
The following annual resolutions were approved (see attached resolutions in their entirety):
1. Adoption of 1,116 hour calendar
2. Establish activity funds for student activities at Elementary/Junior High
3. Establish activity funds for student activities at High School
4. Permission to destroy old records
5. Adoption of early payment request policy
6. Annual GAAP waiver
7. Establish home rule
8. Establish date, time and location of regular meetings
9. Establish petty cash funds for the district office in the amount of $1500
10. Establish petty cash funds at elementary/junior high in the amount of $500
11. Establish petty cash funds at high school in the amount of $800
12. Establish petty cash funds for special education in the amount of $300
13. Rescinding all policy statements found in board minutes
14. Establish bus speed limits (safety resolution)
The following fees, lunch and breakfast prices were established for the 2014-15 school year:
Consumable fees Textbook fees
Preschool $20.00 $ 0.00
Kindergarten $35.00 $ 0.00
Grades 1-2 $45.00 $20.00
Grades 3-6 $40.00 $25.00
Grades 7-8 $30.00 $45.00
Grades 9-12 $25.00 $50.00
Lunch Breakfast Milk
K-6 $2.50 $1.50 $0.40
7-8 $2.60 $1.60 $0.40
9-12 $2.75 $1.75 $0.40
Adults $3.60 $2.25 $0.40
Fees for copies of records as per KORA at the rate of 10 cents per copy for copies of records. In addition to the cost of copying, a rate of $15 per hour will be charged for any time spent beyond 20 minutes by the custodian of records for research of the requested records.
Building use fees will be $50 plus $15 per hour, with the exception of the gymnasium(s), kitchen, or commons, which will be charged at the rate of $25 per hour. Civic organizations such as Scouts, 4-H clubs, PTO, charitable organizations or non-profit educational organizations are exempt from paying fees. If the group or organization qualifies for exemption for paying fees, there will be no charge for admission. This includes donations, or any method of soliciting funds. Applications for use of facilities may be picked up at the building or district office and are subject to approval.
Special Board Meeting Rules: 1) Discussion and actions will be limited to the purpose or purposes for which the meeting was called; 2) All board members must be provided three clear days of written notice of any special meeting, otherwise all members must sign a waiver of notice; 3) Notice of special board meetings must also be provided to all individuals/entities that have requested notice of meetings as soon as is practicable.
Brian Rindt moved, seconded by Rex Kraus, to approve the consent agenda as presented. Motion passed 5 to 0.
Items in the consent agenda that were approved include: approval of minutes of the June 9, 2014 regular board meeting and the June 25, 2014 #1 special meeting; June 25, 2014 #2 special meeting; and June 25, 2014 #3 special meeting; approval of unencumbered cash balance statement effective July 1, 2014; approval of clerk’s report and treasurer’s report as presented; approval of the annual 2013-14 treasurer’s report as presented; approval of warrants in the amount of $125,898.05; approval of transfers from the General fund to the Vocational Education Fund in the amount of $10,000; acceptance of resignation from Kathy Mickey as e2020 classroom coordinator effective July 31, 2014, and from Shelby Steffen as junior high assistant football coach; approval of appoints for Mary Anderson as e2020 classroom coordinator for 2014-15, Shelby Steffen as high school assistant football coach for 2014-15, and Norman Parker as junior high assistant football coach for 2014-15; and approval of administrators written reports as presented.
Rex Kraus moved, seconded by Jim Rudeen, to publish the notice of hearing of the 2014-15 budget notice as presented in the Wabaunsee County Signal-Enterprise on July 24, 2014; and to hold the budget hearing on August 11, 2014 at 6:45 p.m. Motion passed 5 to 0.
Brian Rindt moved, seconded by Rex Kraus, to approve the K-6 and 7-12 Student handbook changes as presented. Motion passed 5 to 0.
Rex Kraus moved, seconded by Brian Rindt, to approve the job description and salary schedule for the deputy clerk as presented. Motion passed 5 to 0.
Ranee Seastrom moved, seconded by Rex Kraus to accept the curriculum and graduation requirements as presented and recommended. Motion passed 5 to 0.
The board reviewed results of the Purple Wave auction held on July 8, 2014. Equipment sold was mostly athletic equipment, but did include some technology equipment and misc furniture items.
The Board reviewed board policy IFCC regarding Student activity trips. Suggestions for alternate policies of financing student trips were discussed. The board will consider action regarding this policy at the August, 2014 board meeting
The Board reviewed board policy JGG regarding student transportation for sports practices and sports activities. The board will consider action regarding this policy at the August, 2014 board meeting.
Phase 1 of the Mission Valley high school lighting project is now complete. Phases 2, 3, 4 and 5 were reviewed for consideration at the August, 2014 board meeting. The cost estimates came from Western Extralite Company, who have a state contract for these supplies and services.
Administrators gave building and program reports.
Ranee Seastrom moved, seconded by Rex Kraus, to go into executive session at 7:49 p.m. to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individuals to be discussed, and that they return to open session in the same room at 7:58 p.m. Motion passed 5 to 0. The superintendent, Bill Clark and Brett Fenton also attended.
The meeting reconvened in open session at 7:58 p.m.
Brian Rindt moved, seconded by Ranee Seastrom, to approve Jerry Vincent as Junior High math teacher for the 2014-15 school year. Motion passed unanimously.
Rex Kraus moved, seconded by Jon Deters, to approve the 2014-15 supplemental positions as presented and recommended. Motion passed unanimously.
Jim Rudeen moved, seconded by Ranee Seastrom, to adjourn the meeting. Motion passed 5 to 0. Meeting adjourned at 8:00 p.m.