REGULAR BOARD OF EDUCATION MEETING – July 8, 2013
Board President, Brian Rindt, called the regular meeting of the Board of Education of Mission Valley USD #330 to order at 7:00 p.m. in the board conference room in Eskridge, Kansas. Board members present were Brian Rindt, Rex Kraus, Bruce Schlesener and Jim Browning. The superintendent and board clerk also attended.
Bruce Schlesener moved, seconded by Rex Kraus, to adopt the agenda with the following amendments: Add action items VIII.A. 2013-14 adult breakfast prices, B. set special meeting date for July 22, 2013. Motion passed 4 to 0.
Brian Rindt nominated Jim Browning for president; Ranee Seastrom for vice-president; and Rex Kraus for government relations officer for the 2013-14 school year.
Brian Rindt moved, seconded by Bruce Schlesener, to cease all nominations and to cast unanimous ballots for Jim Browning as president, Ranee Seastrom as vice-president and Rex Kraus as government relations officer for the 2013-14 school year. Motion passed 4 to 0.
Brian Rindt moved, seconded by Bruce Schlesener, to appoint Bev Clark as board clerk and Anita Walker as board treasurer. Motion passed 4 to 0.
Brian Rindt moved, seconded by Bruce Schlesener, to approve all board appointments and organizational actions for the 2013-14 school year as presented. Motion passed 4 to 0.
Designations are as follows:
Official Depository – Active Funds Flint Hills Bank of Eskridge
Official Depository 1st National Bank of Harveyville
Bank Reconciliations Ethel Neeland
School activity fund executor (each building principal)
Truancy officers (each building principal)
Official School attorney Legal assistance from KASB
Official Newspaper The Wabaunsee County Signal-Enterprise
Hearing officer free/reduced meal Braden Anshutz
Food Service Representative Bev Clark
KPERS Designated Agent Bev Clark
Mileage reimbursement rate 55 cents per mile
Freedom of information officer Braden Anshutz
Custodian of Records Bev Clark-Board and central office records
William Clark-MV K-6 Elementary
Charlie Chesmore-MV 7-12 JH & HS
Privacy Official/contact person Braden Anshutz
Title IX contact person Braden Anshutz
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Sexual Harassment contact Braden Anshutz
Homeless Liaison Braden Anshutz
403(b) Plan Manager Bev Clark
The following annual resolutions were approved (see attached resolutions in their entirety):
1. Adoption of 1,116 hour calendar
2. Establish activity funds for student activities at Elementary/Junior High
3. Establish activity funds for student activities at High School
4. Permission to destroy old records
5. Adoption of early payment request policy
6. Annual GAAP waiver
7. Establish home rule
8. Establish date, time and location of regular meetings
9. Establish petty cash funds for the district office in the amount of $1500
10. Establish petty cash funds at elementary in the amount of $500
11. Establish petty cash funds at junior high/high school in the amount of $800
12. Establish petty cash funds for special education in the amount of $300
13. Rescinding all policy statements found in board minutes
14. Establish bus speed limits (safety resolution)
The following fees, lunch and breakfast prices were established for the 2013-14 school year:
Consumable fees Textbook fees
Preschool $20.00 $ 0.00
Kindergarten $35.00 $ 0.00
Grades 1-2 $45.00 $20.00
Grades 3-6 $40.00 $25.00
Grades 7-8 $30.00 $45.00
Grades 9-12 $25.00 $50.00
Lunch Breakfast Milk
K-4 $2.25 $1.15 $0.35
5-8 $2.35 $1.15 $0.35
9-12 $2.45 $1.25 $0.35
Adults $3.30 $1.90 $0.35
Fees for copies of records as per KORA at the rate of 10 cents per copy for copies of records. In addition to the cost of copying, a rate of $15 per hour will be charged for any time spent beyond 20 minutes by the custodian of records for research of the requested records.
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Building use fees will be $50 plus $15 per hour, with the exception of the gymnasium(s), kitchen, or commons, which will be charged at the rate of $25 per hour. Civic organizations such as Scouts, 4-H clubs, PTO, charitable organizations or non-profit educational organizations are exempt from paying fees. If the group or organization qualifies for exemption for paying fees, there will be no charge for admission. This includes donations, or any method of soliciting funds. Applications for use of facilities may be picked up at the building or district office and are subject to approval.
Brian Rindt moved, seconded by Rex Kraus, to approve the consent agenda as presented. Motion passed 4 to 0.
Items in the consent agenda that were approved include: approval of minutes of the June 10, 2013 regular board meeting and minutes of the June 25, 2013 special board meeting; approval of clerk’s report and treasurer’s report as presented; approval of the annual 2012-13 treasurer’s report as presented; approval of warrants in the amount of $1,803.89 from 2012-13, and warrants in the amount of $12,329.81 from 2013-14; approval of year-end transfers for the 2012-13 from the General Fund to the Special Education fund in the amount of $227,993.46; from the General Fund to the Capital Outlay fund (from transportation for bus and vehicle purchases) in the amount of $90,597.28; from the General Fund to the Contingency Reserve Fund in the amount of $2,940.00; from the General Fund to the Capital Outlay fund in the amount of $100,000.00; from the LOB fund to the Drivers Ed Fund in the amount of $2,000.00; from the LOB fund to the Food Service Fund in the amount of $14,000.00; from the LOB Fund to Special Ed fund in the amount of $146,030.01; approval of Karen Garn’s resignation effective September 30, 2013; and approval to hire Kelci Wigger as teacher aide.
Bruce Schlesener moved, seconded by Brian Rindt to raise the adult breakfast price to $1.90. Motion carried 4 to 0.
Rex Kraus moved, seconded by Brian Rindt to set the special meeting date for July 22, 2013. Motion passed 4 to 0.
Keith Blackburn, architect from HTK, presented project costs for a bond election.
Bruce Schlesener moved, seconded by Brian Rindt to approve the board member resignation from Shelly Widau for position #6. Motion passed 4 to 0.
Jim Browning moved, seconded by Rex Kraus to publish a vacancy notice for board position #6. Motion passed 4 to 0.
The following position guides were presented for review and consideration at the August 12, 2013 board meeting: Special Services Secretary, Social Worker, Building Custodian, Elementary Physical Education, Junior High Instrumental Music Teacher, Elementary General Music
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Teacher, Lunchroom Aide, Elementary Teacher, Head Building Custodian, Media Specialist, Assistive Technology Coordinator, Special Education Director, Gifted Teacher, Para-Educator/Aide for School Nurse, Special Education Teacher and Instructional Para-Educator.
Brian Rindt moved, seconded by Rex Kraus, to adjourn the meeting. Motion passed 4 to 0. The meeting adjourned at 8:20 p.m.