REGULAR BOARD OF EDUCATION MEETING – October 13, 2014
Ranee Seastrom called the regular meeting of the Board of Education of Mission Valley USD #330 to order at 7:00 p.m. in the board conference room in Eskridge, Kansas. Board members present were Brian Rindt, Rex Kraus, Jim Rudeen, Jim Browning, Ranee Seastrom and Clinton Lambotte. Jon Deters was absent. The superintendent, board clerk and deputy board clerk also attended.
Brian Rindt moved, seconded by Rex Kraus, to adopt the agenda with the following changes: Change all Receive Items to the following order: VIII. A. Water Well Lease; VIII. B. Transportation-Activities and Athletics (added after publication); VIII. C. Band Trip Information; VIII. D. Purple Wave Auction Update; VIII. E. Enrollment update; and VIII. F. Five Year Capital Outlay Plan. Motion passed 6 to 0.
Rex Kraus moved, seconded by Jim Rudeen, to approve the consent agenda as presented. Motion passed 6 to 0.
Items in the consent agenda that were approved include: approval of minutes of the September 15, 2014 regular board meeting; approval of clerk’s report and treasurer’s report as presented; approval of warrants in the amount of $138,020.47; approval of extra duty pay in the amount of $505.00; approval of transfers from the general fund to the vocational education fund in the amount of $15,000.00, and from the general fund to the at-risk fund in the amount of $10,000.00; acceptance of resignation from Melissa Brown as district bus driver effective December 19, 2014; and approval of administrators written reports as presented.
Rex Logan presented a proposal to the Board to raise the well lease amount to $1500 per year, and to change the agreement so that either party could terminate the agreement with 30 days’ notice prior to the anniversary date. The board decided to take the matter under advisement under executive session to discuss our attorney’s opinion. The matter was tabled until later in the meeting.
The Board discussed the following transportation issues: 1) pick-up and drop-off points for activity trips; 2) students driving to pick up points for activity trips; and 3) reduction of driver sit time, returning with students in vans instead of busses.
Mr. Jamie Rogers made a request to allow the high school band to take a group trip in Spring, 2015. The band has been holding fundraisers and will not ask the Board for any monetary assistance for this trip. They will take a chartered bus to Chicago on Wednesday, May 6; then participate in guided activities on Thursday, May 7th; perform as a concert band on Friday, May 8; and return home on Saturday, May 9th. The Board, under general consensus, agreed to allow the students involved to take absence from school for that time.
The Board reviewed an update on the Purple Wave auction for a 2009 school bus and a 2005 Buick Century car.
The superintendent presented updated enrollment information, including weighted funding counts (at risk, technical education minutes, and transportation) effective 9-22-2014, which is the official count date for the 2014-15 school year. He also reviewed the declining enrollment effects of the 2014-15 budget, as well as projected effects of the 2015-16 budget.
The preliminary Capital Outlay plan was presented for the Board’s review and consideration at a later Board meeting. The December Board meeting will be held at the Mission Valley school site so that the Board can see needed repairs and updates related to the Capital Outlay 5-year plan.
Administrators gave building and program updates.
Rex Kraus moved, seconded by Brian Rindt, to go into executive session at 7:47 p.m. for consultation with an attorney for Mission Valley USD 330, a matter protected by the attorney-client privilege, in order to protect the privilege and the board’s position in potential litigation and administrative proceedings, and that they return to open session in the same room at 7:52 p.m. Motion passed 6 to 0. The superintendent, Bill Clark, Charlie Chesmore, and Brett Fenton also attended.
Rex Logan and Judy Logan joined the executive session at 7:50 p.m. The meeting reconvened in open session at 7:52 p.m.
Rex Kraus moved, seconded by Clinton Lambotte, to amend the Well Lease Agreement to pay $1500 per year; and to use the well only between 8:00 p.m. and 8:00 a.m.. All other terms of the agreement are to stay the same. Motion passed 6 to 0.
Ranee Seastrom moved, seconded by Jim Rudeen, to go into executive session at 7:55 p.m. to discuss matters affecting a student in order to protect the privacy interests of the individual(s) to be discussed, and that they return to open session in the same room at 8:00 p.m. Motion passed 6 to 0. The superintendent, Bill Clark, Charlie Chesmore, and Brett Fenton also attended.
The meeting reconvened in open session at 8:00 p.m.
Ranee Seastrom moved, seconded by Jim Browning, to adjourn the meeting. Motion passed 6 to 0. Meeting adjourned at 8:01 p.m.