SPECIAL BOARD OF EDUCATION MEETING – July 2, 2015

posted Jul 6, 2015, 4:44 PM by Jeannie Browning

SPECIAL BOARD OF EDUCATION MEETING – July 2, 2015


In the absence of a president and vice-president, Board member Jim Rudeen called the special meeting of the Board of Education of Mission Valley USD #330 to order at 7:00 p.m. in the board conference room in Eskridge, Kansas.  Board members present were Tom Phillips, Jon Deters, Jim Rudeen, Clinton Lambotte and Debbi Childers. Rex Kraus and Clipper Goodrich were absent.  The superintendent, board clerk and deputy board clerk also attended.


Debbi Childers moved, seconded by Clinton Lambotte, to adopt the agenda as presented.  Motion passed 5 to 0.


Tom Phillips nominated Clinton Lambotte for President.  Tom Phillips moved, seconded by Debbi Childers, to cease all nominations and cast unanimous ballots for Clinton Lambotte as Board President.  Motion passed 4 to 1 with Clinton Lambotte abstaining.


Tom Phillips nominated Debbi Childers for vice-president and Jon Deters for government relations officer.  Tom Phillips moved, seconded by Clinton Lambotte, to cease all nominations and cast unanimous ballots for Debbi Childers as Vice-President and Jon Deters as government relations officer.  Motion passed 5 to 0.


Jim Rudeen moved, seconded by Jon Deters, to approve all board appointments and organizational actions for the 2015-16 school year as presented.  Motion passed 5 to 0.  Designations are as follows:


Clerk of the Board Tasha Raine

Board Treasurer Anita Walker

        Official Depository Flint Hills Bank of Eskridge

Official Depository – Active Funds 1st National Bank of Harveyville

Bank Reconciliations Ethel Neeland

School activity fund executor Brett Fenton – MV Elementary

Charlie Chesmore - MV JH & HS

Truancy officers Brett Fenton – Mission Valley Elementary

Charlie Chesmore – Mission Valley JH & HS

Official School attorney Legal assistance from KASB

Official Newspaper Wabaunsee County Signal-Enterprise

Hearing officer free/reduced meal William Clark

application appeals

Child Nutrition Representative Tasha Raine

KPERS Designated Agent Tasha Raine

Mileage reimbursement rate 57 cents per mile

Freedom of information officer William Clark

Custodian of Records Tasha Raine-Board & central office records

Brett Fenton - MV K-6 Elementary

Charlie Chesmore – MV 7-12 JH & HS

Privacy Official/contact person William Clark

Title IX contact person William Clark

Sexual Harassment contact William Clark

        Homeless Liaison William Clark

403(b) Plan Manager Tasha Raine


The following annual resolutions were approved (see attached resolutions in their entirety):

  1. Adoption of 1,116 hour calendar

  2. Establish activity funds for student activities at Elementary/Junior High

  3. Establish activity funds for student activities at High School

  4. Permission to destroy old records

  5. Adoption of early payment request policy

  6. Annual GAAP waiver

  7. Establish home rule

  8. Establish date, time and location of regular meetings

  9. Establish petty cash funds for the district office in the amount of $1500

  10. Establish petty cash funds at elementary/junior high in the amount of $500

  11. Establish petty cash funds at high school in the amount of $800

  12. Establish petty cash funds for special education in the amount of $300

  13. Rescinding all policy statements found in board minutes

  14. Establish bus speed limits (safety resolution)


The following fees, lunch and breakfast prices were established for the 2015-16 school year:


Consumable fees Textbook fees

Preschool $20.00 $  0.00

Kindergarten $35.00 $  0.00

Grades 1-2 $45.00 $20.00

Grades 3-6 $40.00 $25.00

Grades 7-8 $30.00 $45.00

Grades 9-12 $25.00 $50.00


Lunch Breakfast Milk

Prices Prices

K-6 $2.55 $1.50 $0.40

7-8 $2.65 $1.60 $0.40

9-12 $2.75 $1.75 $0.40

Adults $3.65 $2.25 $0.40



Fees for copies of records as per KORA at the rate of 10 cents per copy for copies of records.  In addition to the cost of copying, a rate of $15 per hour will be charged for any time spent beyond 20 minutes by the custodian of records for research of the requested records.


Building use fees will be $50 plus $15 per hour, with the exception of the gymnasium(s), kitchen, or commons, which will be charged at the rate of $25 per hour.  Civic organizations such as Scouts, 4-H clubs, PTO, charitable organizations or non-profit educational organizations are exempt from paying fees.  If the group or organization qualifies for exemption for paying fees, there will be no charge for admission.  This includes donations, or any method of soliciting funds.  Applications for use of facilities may be picked up at the building or district office and are subject to approval.


Special Board Meeting Rules:  1) Discussion and actions will be limited to the purpose or purposes for which the meeting was called; 2) All board members must be provided three clear days of written notice of any special meeting, otherwise all members must sign a waiver of notice; 3) Notice of special board meetings must also be provided to all individuals/entities that have requested notice of meetings as soon as is practicable.


Tom Phillips moved, seconded by Jim Rudeen, to postpone the regular July board meeting to Monday, July 27th, 2015 at 7:00 p.m., and to hold the meeting at Mission Valley High School.  Motion passed 5 to 0.


The following board policy updates (as recommended by KASB) were presented for review by the Board. The administrators will also review the policies and make recommendations at the August 2015 board meeting, with board approval scheduled for the September, 2015 board meeting:  CEF-expense reimbursement and credit cards for administrators; DC-annual operating budget; EDAA-school vehicles; GAAB –complaints of discrimination for staff;  GAAC-sexual harassment for staff; GAACA-racial and disability harassment for staff; GAAF-emergency safety interventions; GAHB –political activities; GANA-expense reimbursement and credit cards for non-administrative staff; GAOE-workers compensation; GBRK-political activities for certified staff; GCRK-political activities for classified staff; IHF-graduation requirements; IKA-financial literacy; JBC-enrollment; JBD-absences and excuses; JCDBB-weapons; JCE-complaints for students; JGEC-sexual harassment for students; JGECA-racial and disability harassment for students; KBA-district or school websites; KGD-disruptive acts at school or school activities; KN-complaints.  

Robert Hansen from Hansen Design Architects gave a progress report on the construction projects at Mission Valley Schools.


Tom Phillips moved, seconded by Jon Deters, to go into executive session at 7:42 p.m. to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individuals to be discussed, and that they return to open session in the same room at 7:57 p.m.  Motion passed 5 to 0.  The superintendent, Charlie Chesmore and Brett Fenton also attended.


The meeting reconvened in open session at 7:57p.m.


Debbi Childers moved, seconded by Jim Rudeen, to go into executive session at 7:57 p.m. to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individuals to be discussed, and that they return to open session in the same room at 8:12 p.m.  Motion passed 5 to 0.  The superintendent, Charlie Chesmore and Brett Fenton also attended.


The meeting reconvened in open session at 8:12 p.m.


Jim Rudeen moved, seconded by Tom Phillips, to pay the 7-12 Principal and the K-6 Principal & Activities Director both a $5,000 stipend for the 2015-16 school year, in lieu of hiring a K-12 assistant principal. This stipend will be separate from their regular administrative contract.  The administrator’s contract salaries will remain the same as previously established in June, 2015 (Superintendent-$95,513 plus single health and dental plan; 7-12 Principal-$77,724 plus single health and dental plan; K-6 Principal & Activities Director-$70,401 plus single health and dental plan.)  Motion passed 5 to 0.


Jim Rudeen moved, seconded by Jon Deters, to adjourn the meeting.  Motion passed 5 to 0. Meeting adjourned at 8:23 p.m.


Respectfully submitted,




Tasha Raine

Board Clerk
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