SPECIAL BOARD OF EDUCATION MEETING – July 5, 2016
President Clinton Lambotte called the special meeting of the Board of Education of Mission Valley USD #330 to order at 7:00 p.m. in the board conference room in Eskridge, Kansas. Board members present were Tom Phillips, Rex Kraus, Clipper Goodrich and Debbi Childers. Jim Rudeen and Jon Deters were absent. The superintendent and board clerk also attended.
Debbi Childers moved, seconded by Tom Phillips, to adopt the agenda as presented. Motion passed 5 to 0.
Tom Phillips nominated Clinton Lambotte for President. Tom Phillips moved, seconded by Clipper Goodrich, to cease all nominations and cast unanimous ballots for Clinton Lambotte as Board President. Motion passed 5 to 0.
Clipper Goodrich nominated Debbi Childers for vice-president. Clipper Goodrich moved, seconded by Tom Phillips, to cease all nominations and cast unanimous ballots for Debbi Childers as Vice-President. Motion passed 5 to 0.
Clinton Lambotte nominated Tom Phillips for government relations officer. Clinton Lambotte moved, seconded by Debbi Childers, to cease all nominations and cast unanimous ballots for Tom Phillips as government relations officer. Motion passed 5 to 0.
Clinton Lambotte moved, seconded by Tom Phillips, to approve Tasha Raine as Clerk of the Board. Motion passed 5 to 0.
Clinton Lambotte moved, seconded by Clipper Goodrich, to approve Anita Walker as Board Treasurer. Motion passed 5 to 0.
Rex Kraus moved, seconded by Tom Phillips, to approve all organizational actions for the 2016-17 school year as presented. Motion passed 5 to 0. Designations are as follows:
Official Depository 1st National Bank of Harveyville
Official Depository – Active Funds Flint Hills Bank of Eskridge
Bank Reconciliations Mary Hewes
School activity fund executor Brett Fenton – MV Elementary
Rod Hasenbank - MV JH/AD
David Cromer – MV HS
Truancy officers Brett Fenton – Mission Valley Elementary
Rod Hasenbank – Mission Valley JH/AD
David Cromer – Mission Valley HS
Official School attorney Legal assistance from KASB
Official Newspaper Wabaunsee County Signal-Enterprise
Hearing officer free/reduced meal William Clark
Child Nutrition Representative Tasha Raine
KPERS Designated Agent Tasha Raine
Mileage reimbursement rate 54 cents per mile
Freedom of information officer William Clark
Custodian of Records Tasha Raine-Board & central office records
Brett Fenton - MV K-6 Elementary
Rod Hasenbank – MV 7-8 JH/AD
David Cromer – MV 9-12 HS
Privacy Official/contact person William Clark
Title IX contact person William Clark
Sexual Harassment contact William Clark
Homeless Liaison William Clark
403(b) Plan Manager Tasha Raine
The following annual resolutions were approved (see attached resolutions in their entirety):
The following fees, lunch and breakfast prices were established for the 2016-17 school year:
Consumable fees Textbook fees
Preschool $20.00 $ 0.00
Kindergarten $35.00 $ 0.00
Grades 1-2 $45.00 $20.00
Grades 3-6 $40.00 $25.00
Grades 7-8 $30.00 $45.00
Grades 9-12 $25.00 $50.00
Lunch Breakfast Milk
K-6 $2.65 $1.60 $0.50
7-8 $2.75 $1.70 $0.50
9-12 $2.85 $1.85 $0.50
Adults $3.75 $2.35 $0.50
Fees for copies of records as per KORA at the rate of 10 cents per copy for copies of records. In addition to the cost of copying, a rate of $15 per hour will be charged for any time spent beyond 20 minutes by the custodian of records for research of the requested records.
Building use fees will be $50 plus $15 per hour, with the exception of the gymnasium(s), kitchen, or commons, which will be charged at the rate of $25 per hour. Civic organizations such as Scouts, 4-H clubs, PTO, charitable organizations or non-profit educational organizations are exempt from paying fees. If the group or organization qualifies for exemption for paying fees, there will be no charge for admission. This includes donations, or any method of soliciting funds. Applications for use of facilities may be picked up at the building or district office and are subject to approval.
Tom Phillips moved, seconded by Rex Kraus, to postpone the regular July board meeting to Monday, July 25th, 2016 at 7:00 p.m. Motion passed 5 to 0.
Clipper Goodrich left the meeting at 7:20 p.m.
Jeff Welshans from emergency management discussed the hazard mitigation plan and answered several questions from board members. Rex Kraus moved, seconded by Debbi Childers to adopt resolution 2016-17.15 (multi-hazard, multi- jurisdiction hazard mitigation plan). Motion passed 4 to 0.
Clipper Goodrich rejoined the meeting at 7:28 p.m.
The superintendent presented results of the food service survey and a list of accomplishments for the 2015-16 school year from various school groups.
Tom Phillips moved, seconded by Clipper Goodrich, to go into executive session at 8:13 p.m. to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individuals to be discussed, and that they return to open session in the same room at 8:18 p.m. Motion passed 5 to 0. The superintendent also attended.
The meeting reconvened in open session at 8:18p.m.
Clinton Lambotte moved, seconded by Clipper Goodrich, to approve the 2016-17 supplemental positions as presented and recommended. Motion passed 5 to 0.
Clinton Lambotte moved, seconded by Tom Phillips, to adjourn the meeting. Motion passed 5 to 0. Meeting adjourned at 8:20 p.m.
Tasha RaineBoard Clerk