SPECIAL BOARD OF EDUCATION MEETING – July 5, 2016

posted Jul 6, 2016, 6:58 AM by Jeannie Browning   [ updated Oct 11, 2016, 8:41 AM ]

SPECIAL BOARD OF EDUCATION MEETING – July 5, 2016


President Clinton Lambotte called the special meeting of the Board of Education of Mission Valley USD #330 to order at 7:00 p.m. in the board conference room in Eskridge, Kansas.  Board members present were Tom Phillips, Rex Kraus, Clipper Goodrich and Debbi Childers.  Jim Rudeen and Jon Deters were absent.  The superintendent and board clerk also attended.


Debbi Childers moved, seconded by Tom Phillips, to adopt the agenda as presented.  Motion passed 5 to 0.


Tom Phillips nominated Clinton Lambotte for President.  Tom Phillips moved, seconded by Clipper Goodrich, to cease all nominations and cast unanimous ballots for Clinton Lambotte as Board President.  Motion passed 5 to 0.


Clipper Goodrich nominated Debbi Childers for vice-president.  Clipper Goodrich moved, seconded by Tom Phillips, to cease all nominations and cast unanimous ballots for Debbi Childers as Vice-President.  Motion passed 5 to 0.


Clinton Lambotte nominated Tom Phillips for government relations officer.  Clinton Lambotte moved, seconded by Debbi Childers, to cease all nominations and cast unanimous ballots for Tom Phillips as government relations officer.  Motion passed 5 to 0.


Clinton Lambotte moved, seconded by Tom Phillips, to approve Tasha Raine as Clerk of the Board.  Motion passed 5 to 0.


Clinton Lambotte moved, seconded by Clipper Goodrich, to approve Anita Walker as Board Treasurer.  Motion passed 5 to 0.


Rex Kraus moved, seconded by Tom Phillips, to approve all organizational actions for the 2016-17 school year as presented.  Motion passed 5 to 0.  Designations are as follows:


Official Depository 1st National Bank of Harveyville

Official Depository – Active Funds Flint Hills Bank of Eskridge

Bank Reconciliations Mary Hewes

School activity fund executor Brett Fenton – MV Elementary

Rod Hasenbank - MV JH/AD

David Cromer – MV HS

Truancy officers Brett Fenton – Mission Valley Elementary

Rod Hasenbank – Mission Valley JH/AD

David Cromer – Mission Valley HS

Official School attorney Legal assistance from KASB

Official Newspaper Wabaunsee County Signal-Enterprise

Hearing officer free/reduced meal William Clark

application appeals

Child Nutrition Representative Tasha Raine

KPERS Designated Agent Tasha Raine

Mileage reimbursement rate 54 cents per mile

Freedom of information officer William Clark

Custodian of Records Tasha Raine-Board & central office records

Brett Fenton - MV K-6 Elementary

Rod Hasenbank – MV 7-8 JH/AD

David Cromer – MV 9-12 HS

Privacy Official/contact person William Clark

Title IX contact person William Clark

Sexual Harassment contact William Clark


Homeless Liaison William Clark

403(b) Plan Manager Tasha Raine


The following annual resolutions were approved (see attached resolutions in their entirety):

  1. Adoption of 1,116 hour calendar

  2. Establish activity funds for student activities at Elementary

  3. Establish activity funds for student activities at Junior High/High School

  4. Permission to destroy old records

  5. Adoption of early payment request policy

  6. Annual GAAP waiver

  7. Establish home rule

  8. Establish date, time and location of regular meetings

  9. Establish petty cash funds for the district office in the amount of $1500

  10. Establish petty cash funds at elementary in the amount of $500

  11. Establish petty cash funds at junior high/high school in the amount of $800

  12. Establish petty cash funds for special education in the amount of $300

  13. Rescinding all policy statements found in board minutes

  14. Establish bus speed limits (safety resolution)


The following fees, lunch and breakfast prices were established for the 2016-17 school year:


Consumable fees Textbook fees

Preschool $20.00 $  0.00

Kindergarten $35.00 $  0.00

Grades 1-2 $45.00 $20.00

Grades 3-6 $40.00 $25.00

Grades 7-8 $30.00 $45.00

Grades 9-12 $25.00 $50.00


Lunch Breakfast Milk

Prices Prices

K-6 $2.65 $1.60 $0.50

7-8 $2.75 $1.70 $0.50

9-12 $2.85 $1.85 $0.50

Adults $3.75 $2.35 $0.50


Fees for copies of records as per KORA at the rate of 10 cents per copy for copies of records.  In addition to the cost of copying, a rate of $15 per hour will be charged for any time spent beyond 20 minutes by the custodian of records for research of the requested records.


Building use fees will be $50 plus $15 per hour, with the exception of the gymnasium(s), kitchen, or commons, which will be charged at the rate of $25 per hour.  Civic organizations such as Scouts, 4-H clubs, PTO, charitable organizations or non-profit educational organizations are exempt from paying fees.  If the group or organization qualifies for exemption for paying fees, there will be no charge for admission.  This includes donations, or any method of soliciting funds.  Applications for use of facilities may be picked up at the building or district office and are subject to approval.


Tom Phillips moved, seconded by Rex Kraus, to postpone the regular July board meeting to Monday, July 25th, 2016 at 7:00 p.m.  Motion passed 5 to 0.


Clipper Goodrich left the meeting at 7:20 p.m.


Jeff Welshans from emergency management discussed the hazard mitigation plan and answered several questions from board members.  Rex Kraus moved, seconded by Debbi Childers to adopt resolution 2016-17.15 (multi-hazard, multi- jurisdiction hazard mitigation plan).  Motion passed 4 to 0.


Clipper Goodrich rejoined the meeting at 7:28 p.m.


The following board policy updates (as recommended by KASB) were presented for review by the Board: AEB – School Year and Learning Opportunities; DJEF – Requisitions; EBC – Security and Safety; FC – Memorial, Funerals, and Naming of District Facilities; GAAF – Emergency Safety Interventions; GAF – Staff-Students Relations; GAOC – Use of Tobacco Products and Nicotine Delivery Devices; GARI – Family and Medical Leave Plan; GBRE – Additional Duty; IDAE – Student Privacy Policy; JBE – Truancy; JCDAA – Tobacco and Nicotine Delivery Devices; JCDBB – Weapons; JDDB – Reporting to Law Enforcement; JGCD – Health Screenings and KGB – Concealed Observations.  Approval will be made at the regular June 2016 board meeting.  

The superintendent presented results of the food service survey and a list of accomplishments for the 2015-16 school year from various school groups.


Tom Phillips moved, seconded by Clipper Goodrich, to go into executive session at 8:13 p.m. to discuss personnel matters of non-elected personnel in order to protect the privacy interests of the individuals to be discussed, and that they return to open session in the same room at 8:18 p.m.  Motion passed 5 to 0.  The superintendent also attended.


The meeting reconvened in open session at 8:18p.m.


Clinton Lambotte moved, seconded by Clipper Goodrich, to approve the 2016-17 supplemental positions as presented and recommended.  Motion passed 5 to 0.


Clinton Lambotte moved, seconded by Tom Phillips, to adjourn the meeting.  Motion passed 5 to 0. Meeting adjourned at 8:20 p.m.


Respectfully submitted,




Tasha Raine

Board Clerk
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