REGULAR BOARD OF EDUCATION MEETING – January 11, 2016

posted Jan 12, 2016, 8:59 AM by Jeannie Browning   [ updated Jan 12, 2016, 8:59 AM ]

REGULAR BOARD OF EDUCATION MEETING – January 11, 2016


Clinton Lambotte called the regular meeting of the Board of Education of Mission Valley USD #330 to order at 7:00 p.m. in the board conference room in Eskridge, Kansas.  Board members present were Tom Phillips, Rex Kraus, Debbi Childers, Clipper Goodrich and Jon Deters. Jim Rudeen was absent.  The superintendent and board clerk also attended.  


Debbi Childers moved, seconded by Rex Kraus, to adopt the agenda as presented with the following additions VIII. Recive Items; F. Richard Johnston Memorial Scholarship (Action Requested), G. AgEd Donation, H. Technology Upgrades.  Motion passed 6 to 0.


During patron’s comments, Margaret Shultz was offered to attend executive session but declined.  Concerns were voiced about recent events that have occurred.


Clipper Goodrich moved, seconded by Rex Kraus, to go into executive session at 7:10 p.m. to discuss matters affecting a student in order to protect the privacy interest of the individual(s) to be discussed, and that they return to open session in the same room at 7:20 p.m. Motion passed 6 to 0. The superintendent, Charlie Chesmore and Margaret Shultz also attended.


The meeting reconvened in open session at 7:20 p.m.


Good News Reports: January is School Board Appreciation month; in recognition the superintendent presented each board member with a certificate of appreciation.  Also, thirteen FFA members were able to receive chapter jackets from a Cargill grant.


Rex Kraus moved, seconded by Jon Deters, to approve the consent agenda as presented with the exception of a payment in the amount of $4595 to Lankford.  Motion passed 6 to 0.


Items in the consent agenda that were approved include:  approval of minutes of the December 14, 2015  regular board meeting; approval of clerk’s report and treasurer’s report as presented; approval of warrants in the amount of $91,748.25;  approval of extra duty pay in the amount of $2,007.50; approval of transfers from the general fund to the vocational education fund in the amount of $40,000.00, and from the general fund to the at-risk fund in the amount of $10,000.00; and approval of administrators written reports as presented.


Tom Phillips moved, seconded by Clipper Goodrich, to approve the 6 month preventive maintenance contract with PCI in the amount of $19,551 with the following conditions stated in the contract; any unused hours will rollover to the next contract agreement and removal of the overtime rate.  Upon approval of the stated changes from PCI and the Board President, the superintendent will sign the contract.  Motion passed 6 to 0.


Tom Phillips moved, seconded by Clipper Goodrich, to approve the presented timeline for republication of the general fund.  Motion passed 6 to 0.


Extension of administrative contracts for the 2017-18 school year were discussed.  The board requested to review evaluations at the February 2016 board meeting.


Jim Rudeen joined the meeting at 7:56 p.m.


Rex Kraus moved, seconded by Tom Phillips, to approve the Canon lease extension agreement in the amount of $3,794 a month to include the lease and supplies.  The lease will update all of the schools copiers with newer models.  Motion passed unanimously.


Tom Phillips moved, seconded by Rex Kraus, to approve the online enrollment proposal from Powerschool in the amount of $6150.  Motion passed unanimously.


Three draft options of the 2016-2017 school calendar were presented for review and consideration at the February 2016 board meeting.


Tom Phillips moved, seconded by Clipper Goodrich, to approve the state mileage reimbursement rate of $0.54.  Motion passed unanimously.


Debbi Childers moved, seconded by Tom Phillips, to approve the guidelines for the Richard Johnston Memorial Scholarship fund.  Motion passed unanimously.


Clinton Lambotte moved, seconded by Tom Phillips, to approve a $3000 donation from the “Vote No” committee for the purchase of welders to be used by the Ag department.  Motion passed 5 to 2 with Jim Rudeen and Rex Kraus voting no.


Technology upgrades were reviewed by the board.


Administrators gave building and program reports.


Tom Phillips moved, seconded by Jim Rudeen to go into executive session at 8:58 p.m. to discuss matters of non-elected personnel, in order to protect the privacy interests of the individual(s) to be discussed, and that they return to open session in the same room at 9:03 p.m.  Motion passed unanimously. The superintendent and Charlie Chesmore also attended.


The meeting reconvened in open session at 9:03 p.m.


Clipper Goodrich moved, seconded by Tom Phillips, to go into executive session at 9:04 p.m. to discuss matters affecting a student in order to protect the privacy interest of the individual(s) to be discussed, and that they return to open session in the same room at

9:09 p.m. Motion passed unanimously. The superintendent and Charlie Chesmore also attended


The meeting reconvened in open session at 9:09 p.m.


The superintendent discussed upcoming summer projects and the possibility of adding another administrator for the 2016-17 school year.


Tom Phillips moved, seconded by Rex Kraus, to adjourn the meeting.  Motion passed unanimously.  Meeting adjourned at 9:34 p.m.


Respectfully submitted,




Tasha Raine

Board Clerk
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